November 13th, 2007
Emergency Board Meeting
Medford Market Co-Op
5:30pm Grilla Bites Restaurant, Medford, Or
Meeting Notes
Attended by: Shareen Vogel, John Statler, Paige Townsend, John Miele,
Ben Truwe, Erika Robinson, Ward Riggins
1.
Declare Emergency Meeting
Declared need for Emergency Meeting status due to the resignations of
current Board members.
2.
Introductions and contact list
Openess was discussed at length.
3.
Appointment of new Board of Directors
A. Motion made November 13, 2007 at 1pm by email.
"Acknowledging the vulnerable circumstances of the Medford
Market
Cooperative Board as of November 13th, the two active Board members
Shareen Vogel and Paige Townsend hereby appoint the following five
individuals to fill the vacant positions of the Medford Market
Cooperative Board of Directors. These individuals will serve until the
next election.
John Statler, John Miele, Erika
Robinson, Ben Truwe, Louise Dix
This
motion is being brought forth by Paige Townsend, current President, and
with consent from Shareen Vogel by responding to this motion with a
"Yes", these members will comprise the Board of Directors as of
November 13, 2007 effective immediately."
Shareen Vogel voted "Yes".
B. Positions of Newly
Appointed Board of Directors
John Statler as Board President - Motion made by John Miele,
seconded by Ben Truwe, passed by unanimous vote of those present.
Erika Robinson as Secretary- Motion made by John Miele , seconded by
Ben Truwe, passed by unanimous vote of those present.
Shareen Vogel to remain as Treasurer until December 3
rd,
2007.
Paige Townsend re-appointment to Board, effective through the next
election. Motion made by John Miele, seconded by Ben Truwe, passed by
unanimous vote of those present.
4.
Extend the date of dissolution
Paige
Townsend voiced that the New Board saw progress in the future of the Co
Op and was electing for an extension.
John Miele moved to make the new date Dec. 15
th
seconded by Shareen Vogel, passed by unanimous vote of those present.
5.
Schedule an owners meeting in early December.
Meeting set for December 3
rd @ the Medford
Library location, 6pm. Discussed by all and unanimously approved.
Sample Agenda proposed for meeting:
Elections/Appointments
Status Report
Financial Report
Survey
Notification to be sent out no later than Nov.23
rd.
Shareen requested clarification of election by-law.
Need for committee members discussed.
By-law Committee being sought.
6.
Press Release.
Members of the board agreed this had been dealt with prior to
this meeting.
7.
Strategy for dealing with Landlord
Paige
Townsend received unanimous support to deal with this for us.
Nancie Koerber and Larry Kahn were also recommended to review all
Landlord related papers.
8.
Records
Shareen Vogel stated
that Velda Welch had turned a box of records over
to her, however, she could not say clearly what was in the box. Shareen
will pass these materials off to Erika Robinson on Friday afternoon.
Checking account at Umpqua Bank was discussed. Current signatory is
Shareen Vogel. Ben Truwe moved to remove Shareen Vogel from acct., and
replace as signatories John Statler and Erika Robinson, seconded by
John Miele and passed by unanimous vote of those present.
Officers Liability Insurance was discussed. The expected expiration
date is Dec. 31
st.
Resigned Board member Joan Parsons is believed to have in her
possession the membership paperwork. Paige Townsend and Shareen Vogel
agreed to try to get them back.
9.
Finances
Finances discussed
appear something like this.
Liabilities:
$80 to water utility
$3000 retainer in cashiers check to attorney.(Board suggested this is
already accounted for in the books)
$4500 to Co Op Development Services for Market Study (will be calling
to request leniency or erasure of some of this debt).
Estimate
of account balances as assets:
$450 in an account at Umpqua Bank
$600 in an account at Washington Mutual Bank
Another $200 may be returned by Pacific Power in the form of a deposit.
10.
Other Business
Draft
notifications will be drawn up by John Statler.
John Statler moved to recognize the Ad Hoc committee as the new
Administrative committee; members to include, but not limited to: Nancy
Koerber, Mark Thomas, Marie Maretska, and a member from the Board. John
Miele seconded the motion, passed by unanimous vote of those present.
John Miele then moved to place Erika Robinson on this committee as
Board representative. This was seconded by Ben Truwe, passed by
unanimous vote of those present.
[END Minutes]
